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Email Etiquette

Posted in 'Tips' on September 10, 2008

Every time I sit down to write a post on my blog, I check to see if anyone has left a comment form my previous blog. So far no one has posted a comment. I was beginning to think that I was writing this, hitting publish post and it was going off into cyberspace where there was so much other information that no one ever read it. I was getting a little discouraged.That was until I went to a networking lunch a couple of weeks ago and someone came up to me and told me that they enjoy reading my blog. I also realised that if I don't pose any questions on my blog, I'm not really likely to get any answers.

Now, on to the real blog post.....

I was at a morning tea today where we got onto the subject of emails. Mainly those that you receive after you have been at a networking function where a generic email is sent out to all those people who handed over business cards. The general concensus was that it if you are going to send an email like this out, please consider the wording that you use. If you didn't personally speak to everyone who gave you a card, don't start the email by saying "it was lovely chatting to you" This is more likely to turn people off from doing business with you. Perhaps you could break your list up into people that you did speak to and use that line and the people that you didn't speak to you could say something along the lines of "I'm sorry we didn't get the chance to chat at the ABC function, I found the speaker very interesting didn't you etc.

The other area that people seem to either not know about, or forget is BCC. When you are sending an email to a group of people that don't necessarily know each other ie your database, don't list all of their email addresses for everyone to see. Put them in the BCC box (which is located below the CC box) When your email is sent, their emails will be hidden and their privacy will be respected. If your BCC box doesn't automatically open in a new email, you can click on the To or CC buttons and this will open up a box to select names from your address book. There will also be a BCC box to put your names in.

I'd like to ask now if anyone has any other tips for email etiquette that they would like to share.


 



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I can organise everyone elses house but not my own!

Posted in 'Organising' on September 24, 2008

It's funny, I spend my days organising other peoples lives to make things easier for them, but like the chef that never cooks or the mechanic with the broken car, my house is quite disorganised a lot of the time.

I spent a couple of hours with a new client last month and she wanted to sort out her office and get rid of all the clutter. I took a look at it all and told her that she needed more storage and to get all the paperwork and mess off her desk and into some sort of order. This was all fine and we put together a plan of what needed to happen.

Then I came home and sat down at my desk and realised that I am not practising what I am preaching. My desk had at least 5 different piles of paper, 2 overflowing in trays, 6 reference books and countless random bits of paper, business cards and general rubbish, plus a computer somewhere under all that. So I decided it was time to do something about sorting all of this out. But.... if you don't have the correct tools, nothing is going to change. All of this 'stuff' was sitting on my desk because I had no storage. My filing cabinet is good for filing things, but not for storing stationery or magazines or reference books. I can't make piles on the floor because my office also doubles as the toy room and my 4 and 2 year olds would decide that mummy's papers were good for drawing on or throwing. The drawers in my desk we already overflowing, so that wasn't an option.

I battled with it trying to make it work (even though I knew I was fighting a losing battle) until yesterday when I went out and bought a cupboard with a bookcase on top that will hold all the bits and pieces I am currently storing on my desk. It'll be great and I'm really excited about it.

Now I just have to work out how to attach it to the wall so Mr 2 doesn't pull it over on himself when he tries to climb it :)




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